Apollo AI Lead Generation System (n8n)

Workflow for Automated B2B Lead Generation & Outreach

Apollo Business Hunter is a n8n.com-based automation that helps sales teams, founders, and growth marketers systematically discover, enrich, and engage B2B leads by automatically collecting verified contact data from Apollo.io, generating personalized outreach emails using AI, and organizing results into structured reports.

Instead of manually searching prospects, copying profiles, and writing cold emails one by one, this workflow automates the entire lead generation and outreach process inside n8n—saving time while improving consistency and conversion efficiency.

What Does Apollo Business Hunter Do?

Apollo Business Hunter enables users to automatically build high-quality prospect lists and generate customized cold emails without repetitive manual work.

When performing B2B prospecting, identifying qualified leads, collecting accurate contact details, and crafting relevant outreach messages are critical. However, manually browsing Apollo, exporting data, and writing emails is slow, inconsistent, and difficult to scale.

This workflow replaces that process with an end-to-end automation orchestrated entirely inside n8n. It coordinates BrowserAct-powered data extraction, AI-powered email generation, structured data processing, and centralized storage—allowing users to efficiently launch outbound campaigns at scale.

The workflow starts when a user submits lead criteria. n8n then orchestrates automated Apollo navigation, contact extraction, AI-driven outreach drafting, and structured result storage.

Key Features of Apollo Business Hunter

• Lead Criteria Automation

Automatically collects target location and business category via a form trigger.

• Apollo Lead Discovery & Scraping

Uses BrowserAct to perform real-browser searches on Apollo.io and extract verified contact data.

• Data Cleaning & Normalization

Standardizes raw scraped JSON into structured, ready-to-use records.

• AI-Powered Email Generation

Uses Google Gemini to generate personalized cold emails for each lead.

• Intelligent Data Merging

Combines original lead data with AI-generated outreach content.

• Structured Storage

Saves enriched lead profiles and email drafts directly to Google Sheets.

• Automated Notifications

Sends completion summaries via Gmail after each batch run.

• n8n-Orchestrated Execution

All iteration, enrichment, and storage logic is managed inside n8n for stability and scalability.

What Data Can You Scrape from Apollo?

With Apollo Business Hunter, you can collect publicly available and accessible contact information from Apollo.io profiles.

B2B Lead Data

• Full name

• Job title

• Email address

• Company name

• Company location

• Profile URL

• AI-generated outreach email draft

This data is automatically standardized and prepared for CRM import, campaign launches, or sales analysis.

How to Use Apollo Business Hunter in One Click

Using Apollo Business Hunter requires minimal manual setup.

Simply submit your lead criteria through the built-in form. The workflow automatically runs data discovery, scraping, AI enrichment, and storage in the background—no manual browsing, exporting, or copy-pasting required.

Why Automate B2B Lead Generation?

B2B prospecting success depends on data accuracy, message relevance, and outreach speed. Manually managing these processes across hundreds of leads is inefficient and error-prone.

Automating lead generation allows teams to:

• Build prospect lists faster

• Maintain consistent outreach quality

• Reduce manual research time

• Scale outbound campaigns easily

• Focus on closing instead of data collection

Input & Output

Input

• Target location

• Business category

(Submitted via form trigger)

Output

• A structured Google Sheets report containing:

• Unique lead ID
• Name
• Job title
• Email
• Company
• Location
• Profile URL
• Personalized email draft

• A Gmail notification summarizing completed leads

Who Is Apollo Business Hunter For?

Apollo Business Hunter is ideal for:

• B2B sales professionals

• Startup founders

• Growth marketers

• SDR teams

• Lead generation agencies

• Consultants running outbound campaigns

Working Principle (How It Works)

1. Trigger (Form)

The workflow starts when a user submits location and business category via the form trigger.

2. Lead Collection (BrowserAct)

BrowserAct launches a real-browser session to search Apollo.io and extract verified contact information.

3. Data Processing (Code)

The raw scraped output is cleaned, parsed, and standardized into structured records.

4. Outreach Generation (AI)

Google Gemini analyzes each lead profile and generates a personalized cold email draft.

5. Data Merging (Merge)

Original lead data and AI-generated outreach content are combined into a unified dataset.

6. Storage (Google Sheets)

All enriched records are appended to a centralized Google Sheets report.

7. Notification (Gmail)

After completion, the system sends a summary notification to the user via Gmail.